By Amber Merten
Caring for a loved one from afar can be an overwhelming responsibility. Whether you’re across the state or country, you want to make sure your loved one receives compassionate, reliable care even when you can’t be there. The key is preparation. Below is a checklist to help you get started before hiring a home care agency.
1. Understand Your Loved One’s Needs
Start by getting a clear picture of what kind of support your loved one needs. Do they require assistance with daily living (ADL) such as bathing, dressing, eating, and medication reminders? Or medical care like managing chronic conditions, mobility issues, or cognitive decline? Other needs can include emotional and social support (companionship, transportation, errand help) and safety concerns (falls and home accessibility).
Talk to your loved one, their doctor, and any other family or friends to gather insights.
2. Gather Essential Documents
Having the right information ready helps the agency and caregivers provide effortless support. Make sure you have a current list of medications, your loved one’s medical history, and doctor information. Also have ready details on health insurance and if they have any long term care policies.
3. Set a Budget and Review Benefits
Understand what resources are available to fund care. Some examples are:
• Private pay
• Long-term care insurance
• VA benefits (for eligible veterans)
• Medicaid programs
• senior assistance services
Call your loved one’s insurance provider or benefits office to learn about their coverage.
4. Prepare the Home for Caregiving
Ensure the home is safe and accessible. Install grab bars, remove tripping hazards, and improve lighting. Have a list of emergency contacts clearly posted and provide labeled medications.
SYNERGY HomeCare even offers a free home assessment where we come out and help determine the best care plan for your family.
5. Set Up Smart Technology
New technologies and mobile apps can help with safety from afar by tracking care routines, and keeping families informed in the moment. You can install things like video doorbells, Wi-Fi air conditioning, and other monitoring systems. Video calls and digital health records also make communication easier between caregivers, clients, and all healthcare professionals.
6. Establish a Local Support System
Identify neighbors, friends, or nearby family who can stop by occasionally. Ask them to check in during emergencies and attend important doctors appointments if needed. Even small efforts from local connections can ease the distance.
Coordinating care from afar takes trust, planning, and the right support. At SYNERGY HomeCare, we specialize in helping long-distance families feel confident their loved ones are in compassionate, capable hands. From caregiver communication to tailored care plans, we make sure you’re part of the journey—no matter the distance.
Need help getting started? Contact us today to speak with a care coordinator who understands your unique situation.
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SYNERGY HomeCare of North Leon County offers no obligation home assessments. Contact us to learn how we can provide additional support to you and your loved ones.
